MINUTES OF MEETING 

SCENIC HIGHWAY 

COMMUNITY DEVELOPMENT DISTRICT 

 

 The regular meeting of the Board of Supervisors of the Scenic Highway Community 
Development District was held on Tuesday, February 20, 2024 at 10:30 a.m. at the Holiday Inn 
– Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida and by Zoom Webinar. 

 

 Present and constituting a quorum were: 

 

 

 Bobbie Henley Chairman 

 Lindsey Roden Vice Chairman 

 Jessica Kowalski Assistant Secretary 

 Kristin Cassidy Assistant Secretary 

 

 

 Also, present were: 

 

 
Monica Virgen District Manager, GMS 

 Tricia Adams District Manager, GMS 

 Meredith Hammock District Counsel, Kilinski Van Wyk 

 Molly Maggiano Kilinski Van Wyk 

 Marshall Tindall GMS Field Services 

 

 

 The following is a summary of the discussions and actions taken at the February 20, 2024 
Scenic Highway Community Development District’s Regular Board of Supervisor’s Meeting. 

 

FIRST ORDER OF BUSINESS Roll Call 

 Ms. Virgen called the meeting to order, and roll was called. There were four Board 
members attending, constituting a quorum. 

 

SECOND ORDER OF BUSINESS Public Comment Period 

 There were no members of the public present nor were there any members of the public 
attending on Zoom. 

 

 


THIRD ORDER OF BUSINESS Approval of Minutes of the October 17, 
2023 Board of Supervisors Meeting 

 Ms. Virgen presented the minutes of the October 17, 2023 Board of Supervisors meeting 
minutes that were included in the agenda package. The meeting minutes were reviewed by District 
Counsel as well as by District Management staff. Ms. Virgen asked for any comments, corrections, 
or questions on the minutes. Hearing none, she asked for a motion of approval. 

 

On MOTION by Ms. Henley, seconded by Ms. Cassidy, with all in 
favor, the Minutes of the October 17, 2023 Board of Supervisors 
Meeting, were approved. 

 

FOURTH ORDER OF BUSINESS Consideration of Resolution 2024-01 
Setting a Public Hearing for Easement 
Variances Policies 

 Ms. Virgen presented the resolution to the Board and Ms. Adams added that approval of 
this resolution will set the public hearing to consider policies for times where the Board may want 
to approve an easement variance. Following the public hearing, if the Board adopts the easement 
variance policy, they would also adopt an application fee of $75 for an easement variance. She 
offered to answer any Board questions. There being no questions from the Board and nothing 
additional from District Counsel, there was a motion of approval. 

 

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in 
favor, Resolution 2024-01 Setting a Public Hearing for Easement 
Variances Policies, was approved. 

 

FIFTH ORDER OF BUSINESS Consideration of Resolution 2024-02 
Authorizing the Opening of SBA Account 

 Ms. Virgen presented the resolution to the Board which is also included in the agenda 
packet. Ms. Adams added that approving this resolution will authorize staff to open a state board 
of administration account, which is an investment opportunity for local Florida governments. 
Currently the interest rate is approximately 5.5%. This allows the reserve funds and surplus funds 
to be put into an interest bearing account. 

 


On MOTION by Ms. Roden, seconded by Ms. Henley, with all in 
favor, Resolution 2024-02 Authorizing the Opening of SBA 
Account, was approved. 

 

SIXTH ORDER OF BUSINESS Presentation of Series 2020 Arbitrage 
Rebate Report 

 Ms. Virgen noted that the arbitrage rebate report can be found on page 19 of the agenda 
package. The report illustrates that the District is not earning more interest than it is paying. 

 

On MOTION by Ms. Henley, seconded by Ms. Cassidy, with all in 
favor, the Series 2020 Arbitrage Rebate Report, was approved. 

 

SEVENTH ORDER OF BUSINESS Consideration of Contract Agreement 
with Polk County Property Appraiser 

 Ms. Virgen stated that this is the annual agreement with the Property Appraiser outlining 
the procedures for the upcoming year for the CDD non-ad valorem assessments to be placed on 
the property tax bill and collected by the Property Appraiser. She offered to answer any Board 
questions. There being none, there was a motion of approval. 

 

On MOTION by Ms. Roden, seconded by Ms. Cassidy, with all in 
favor, the Contract Agreement with Polk County Property Appraiser, 
was approved. 

 

EIGHTH ORDER OF BUSINESS Ratification of Data Sharing and Usage 
Agreement with Polk County 

 Ms. Virgen noted that this is an annual agreement with the property appraiser’s office that 
keeps confidential records exempt pursuant to applicable Florida statutes. This item has already 
been signed and staff requesting ratification of that action from the Board. 

 

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in 
favor, the Data Sharing and Usage Agreement with Polk County, was 
ratified. 

 

NINTH ORDER OF BUSINESS Staff Reports 

A. Attorney 


 i. Review of Ethics Training Memo 


 Ms. Hammock gave information about the ethics training Board members are required to 
complete under new Florida statute. Her firm will be providing two training sessions for two-hours 
each by way of virtual workshops, and she will bring the dates back to the Board when they are 
available. She had nothing further for the Board, so the next item followed. 

 

B. Engineer 


There being no comments, the next item followed. 

 

C. Field Manager’s Report 


Mr. Tindall presented the field manager’s report to the Board. Completed items included: 

• Amenity Review 
o Vendor’s maintenance of the facility areas has been satisfactory. 
o Water fountain has been repaired. 
o Damaged baby changing station was replaced. 
o Chair lift motor was replaced. 
o Pool furniture will receive another cleaning at the end of winter. 



• Landscape Review 
o Landscape maintenance has been good. 
o Planters are clean and mows have been consistent and satisfactory. 
o Arranging for entry planter replacement at the end of winter. 
o Crepe myrtle pruning is complete in preparation for spring. 
o Grasses around the pool have been cut. 



• General Maintenance 
o Missing stop sign was installed on the south end of Piave. 
o Dog bowl was added to the park. 
o Dog waste bin was repaired. 
o There were some areas of the perimeter fence that were blown out and that 
has been repaired. 





Mr. Tindall offered to answer any Board questions. There being none, the next item 
followed. 

 


D. District Manager’s Report 


Ms. Adams noted that spring break is approaching, and they would like to use the budgeted 
funds in the security services for additional staff coverage from the security team during that 
holiday time. The Board agreed. 

 

i. Approval of Check Register 


Ms. Virgen presented the check register from October 5, 2023 through January 31, 2024 
totaling $88,870.48. She offered to answer any Board questions. There being no questions, there 
was a motion of approval. 

 

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in 
favor, the Check Register, was approved. 

 

ii. Balance Sheet and Income Statement 


Ms. Adams presented the unaudited financials. Ms. Adams stated that no action was 
required form the Board and it was for informational purposes only. 

 

TENTH ORDER OF BUSINESS Other Business 

There being no comments, the next item followed. 

 

ELEVENTH ORDER OF BUSINESS Supervisors Requests and Audience 
Comments 

 There being no comments, the next item followed. 

 

TWELFTH ORDER OF BUSINESS Adjournment 

 

On MOTION by Ms. Roden, seconded by Ms. Henley, with all in 
favor, the meeting was adjourned. 

 

 

 

 

 

 

Secretary/Assistant Secretary Chairman/Vice Chairman