Scenic Highway Community Development District
Agenda October 15, 2020

-.   ·-	- ---=- -	-

October 8, 2020

Scenic Highway
Community Development District
219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526

Board of Supervisors Scenic Highway
Community Development District

Dear Board Members:

The regular meeting of the Board of Supervisors of the Scenic Highway Community Development District will be held Thursday, October 15, 2020 at 10:30 AM via Zoom Teleconference.

Zoom Video Link: https://zoom.us/j/92024023165

Zoom Call-In Information: 1-646-876-9923
Meeting ID: 920 2402 3165

Following is the advance agenda for the meeting:

Roll Call
Public Comment Period (1Speakers will fill out a card and submit it to the District Manager prior to the beginning of the meeting)
Approval of Minutes of the September 25, 2020 Board of Supervisors Meeting
Review and Ranking of Phase 3 Request for Proposals for Construction Services and Authorizing Staff to Issue Notice of Intent to Award
Staff Reports
Attorney
Engineer
District Manager’s Report
Approval of the Check Register
Balance Sheet & Income Statement
Other Business

1 Comments will be limited to three (3) minutes

Supervisors Requests and Audience Comments
Adjournment

The second order of business is the Public Comment Period where the public has an opportunity to be heard on propositions coming before the Board as reflected on the agenda, and any other items. Speakers must fill out a Request to Speak form and submit it to the District Manager prior to the beginning of the meeting.

The third order of business is the approval of the minutes of the September 25, 2020 Board of Supervisors meeting. A copy of the minutes is enclosed for your review.

The fourth order of business is the Review and Ranking of the Phase 3 RFP for Construction Services and Authorizing Staff to Issue Notice of Intent to Award. Ranking are enclosed for your review.

The fifth order of business is Staff Reports. Section C is the District Manager’s report. Sub- Section 1 includes the check register for your approval and Sub-Section 2 includes balance sheet and income statement for your review.

The balance of the agenda will be discussed at the meeting. In the meantime, if you should have any questions, please do not hesitate to contact me.
Sincerely, Jill Burns
District Manager

CC:	Roy Van Wyk, District Counsel Enclosure

M	I NUTES

MINUTES OF MEETING SCENIC HIGHWAY
COMMUNITY DEVELOPMENT DISTRICT

The Regular Meeting of the Board of Supervisors of the Scenic Highway Community Development District was held on Friday, September 25, 2020 at 10:18 a.m. via Zoom Teleconference, pursuant to Executive Order 20-69, issued by Governor DeSantis, as amended and supplemented.

Present and constituting a quorum were:

Rennie Heath	Chairman
Lauren Schwenk	Vice Chairwoman
Patrick Marone	Assistant Secretary
Jack Berry	Assistant Secretary

Also, present were:

Jill Burns	District Manager, GMS
Roy Van Wyk	Hopping Green & Sams
April Payeur	Developer’s Office
Bob Gang	Greenberg Traurig

The following is a summary of the discussions and actions taken at the September 25, 2020 Scenic Highway Community Development District’s Regular Board of Supervisor’s Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order. There were four members present via Zoom constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns noted there were no members of the public present at the meeting.

September 25, 2020	Scenic Highway CDD

THIRD ORDER OF BUSINESS	Approval of Minutes of the August 20,
2020 Board of Supervisors Meeting
Ms. Burns presented the August 20, 2020 meeting minutes and asked for questions, comments, or corrections on the minutes. The Board had no changes.

On MOTION by Mr. Heath, seconded by Mr. Berry, with all in favor, the Minutes of the August 20, 2020 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Supplemental
Assessment Methodology – ADDED
Ms. Burns noted that the change to this was that the previous Supplemental Methodology was for Assessment Area One, and it has been changed to be the entire scope of the project, all 368 lots. Table 1 shows that there is the ERU for one unit of a similar size and there are 368 single family lots. The Engineer’s Report outlines the Capital Improvement Plan, for a total of
$10,565,000. Table 3 shows a bond sizing of $7,715,000. The allocation of improvement costs shows the improvement costs per unit for each of the 368 units. Table 5 shows the allocation of par debt at $20,965 per single family platted lot. Table 6 shows the net and gross annual debt assessment per unit. The net debt assessment per lot is $1,213. Table 7 shows the preliminary assessment role which allocates the debt by acre to each of the parcels that are listed.
Mr. Van Wyk asked Ms. Burns if the Supplemental is consistent with the Master Methodology that was previously adopted, and Ms. Burns answered yes, it is. Mr. Van Wyk asked if the assessment levels are equal to or less than the amount of assessment being on the lands based on the benefit, and Ms. Burns answered yes. Mr. Van Wyk asked if Ms. Burns believes the assessments are fairly reasonably apportioned across the product type, and Ms. Burns answered yes.

On MOTION by Mr. Heath, seconded by Mr. Berry, with all in favor, the Supplemental Assessment Methodology, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-10
Amending the Delegation Resolution

2

September 25, 2020	Scenic Highway CDD

Mr. Gang reported that on January 16th the Board adopted Resolution 2020-03 which authorized $4,610,000 for Phases 1 and 2, which contained a total of 225 units. Now the decision is to finance the entire Phases 1, 2, and 3 including 368 units. Resolution 2020-03 will be amended to increase the maximum principal amount to $9,000,000 which is more than the assessment shows but that will provide cushion. It will include changing the delegation parameters that were in the original resolution to give more flexibility to the underwriter to allow options of what the redemption date should be. This is for when the underwriter is pricing bonds, instead of having a firm date. The maximum principal amount would go to the full $9,000,000 for all 368 lots in one phase. The Board had no questions on the amendment.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Resolution 2020-10 Amending the Delegation Resolution, was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Van Wyk: I have nothing further to report today.

Engineer
There being none, the next item followed.

District Manager’s Report
Approval of Check Register
Ms. Burns presented the check register and asked for any questions. Hearing none,

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Check Register, was approved.

Balance Sheet and Income Statement
Ms. Burns stated that the financials were included in the package, but no action is needed.

SEVENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

3

September 25, 2020	Scenic Highway CDD

EIGHTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being none, the next item followed.

NINTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

4

(·

S ECT-I ON IV

Owner:	Scenic Highway COD

Horton Phase 3
Bid Evalulation

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EXHIBIT A

1	&

: W O	O D
A S S O C I A TES
r n  1)   • "  •'        •'    !1   tl  f l       I l.C

Engineer:	Wood & Associates Engineering, LLC

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		EVALUATION CRITER IA	
		Personell	Experience	Understanding of Scope	Financial Capability	Schedule	Price	Total	
	Points Available	(5)	(15)	(20)	(10)	(25)	(25)	(100)	
		
Rank	Contractor	POINTS AWARDED	
		
1	Blue Ox	4.50	15.00	20.00	8.50	24.50	25.00	97.50	
2	Kearney	4.50	15.00	16.60	9.50	25.00	20.75	91.35	
3	Tucker	5.00	15.00	17.60	9.00	22.50	22.00	91.10	
4	Watson Civil	4.00	13.00	16.40	10.00	25.00	20.50	88.90	

10/ 6/2020	Page 1 of 4

Horton Ph 3
BID COMPARISON

.--i	-- WO O D

EXHIBIT B

Owner:

Scenic Highway COD

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ASSOCIATES
El'IQ l f'IC-"' r •n()   LLC

Engineer:

Wood & Associates Engineering, LLC

.	.     .,..,  .

	Contractor	Stack Stone	Aluminum Railing	TV Storm	8' Sidewalk	Total	
	Blue Ox	-$109,562.05	-$17,172.54	No Bid	-$16,847.40	-$143,581.99	
	Watson Civil	No Bid	No Bid	No Bid	No Bid	0	
	Tucker	-$207,606.18	-$80,680.89	-$10,592.08	No Bid	-$318,879.15	
	Kearney	-$185,262.40	-$73,064.16	No Bid	No Bid	-$258,326.56	

							
ADJUSTED BID PRICES APPLES TO APPLES	
							
	Contractor	Bid	Adjust	Adjusted Bid			
1 Blue Ox	$1,872,397.70	-$143,581.99	$1,728,815.71			
2 Tucker	$2,287,919.23	-$318,879.15	$1,969,040.08			
3 Kearney	$2,345,678.91	-$258,326.56	$2,087,352.35			
4 Watson Civil	$2,115,397.72	-$0	$2,115,397.72			

							

10/7/2020	Page 2 of 4

Owner: Engineer:

Horton Ph 3
ADJUSTED BID RANKING
Scenic Highway COD
Wood & Associates Engineering, LLC

- WO O D

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ASSO C I ATES
rt I)   l"••••r ''"•  I ::

EXHIBIT C

Ranking	Contractor	Bid Amount	Adjusted Bid	
1	Blue Ox	$1,872,397.70	$1,728,815.71	
2	Tucker	$2,287,919..23	$1,969,040.08	
3	Kearney	$2,345,678.91	$2,087,352.35	
4	Watson Civil	$2,115,397.72	$2,115,397.72	

10/6/2020	Page 3 of 4

EXHIBIT D

	PRICE		
Blue Ox	15 X 1 + 10 X 1	25.00	
Tucker	15 X .88 + 10 X .88	22.00	
Kearney	15 X .83 + 10 X .83	20.75	
Watson Civil	15 X .82 + 10 X.82	20.50	

	SCHEDULE		
	Days	Points	
Blue Ox	183	.98 X 25	24.50	
Tucker	200	.90 X 25	22.50	
Kearney	180	1.00 X 25	25.00	
Watson Civil	180 1.00 X 25	25.00	

	FINANCIAL		
Blue Ox	Bonding Limit $30,000,000	8.50	
Tucker	Bonding Limit $50,000,000	9.00	
Kearney	Bonding Limit $80,000,000	9.50	
Watson Civil	Bonding Limit $250,000,000	10.00	

	UNDERSTANDING SCOPE		
Blue Ox	20x 1.0	20.00	
Tucker	20 X .88	17.60	
Kearney	20 X .83	16.60	
Watson Civil	20 X .82	16.40	

			

	EXPERIENCE		
Blue Ox		15.00	
Tucker		15.00	
Kearney		15.00	
Watson Civil		13.00	

	PERSONNEL		
Blue Ox	5.0 X . 9	4.50	
Tucker	5.0 X 1.0	5.00	
Kearney	5.0 X . 9	4.50	
Watson Civil	5.0 X .8	4.00	

10/6/2020	Page 4 of 4

S	ECTION V

SECT1·0	-C

S ECTION 1

SCENIC HIGHWAY
Community Development District
Summary of Checks

September 09, 2020 to October 08, 2020

	Bank	Date	Check No.'s	Amount		
General Fund		9/23/20	54-63	$	22,580.83	
				$	22,580.83	

$	22,580.83

S ECTION 2

Scenic Highway
Community Development District

Unaudited Financial Reporting

September 30, 2020

Table of Contents

 	Balance Sheet

 	General Fund Income Statement

 	Capital Projects Fund Income Statement

 	Month to Month

 	Developer Contribution Schedule

SCENIC HIGHWAY
COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET
September 30, 2020

	General		Capital Projects		Totals	
	Fund		Fund		FY20	

ASSETS:						
CASH						
OPERATING ACCOUNT	$6,023		---		$6,023	
PREPAID EXPENSES	$5,381				$5,381	
TOTAL ASSETS	 	$11,404 		 	$0 		 	$11,404 	

LIABILITIES:
ACCOUNTS PAYABLE	
$4,631		
---		
$4,631	
DUE TO DEVELOPER	---		$19,657		$19,657	
DEFERRED REVENUE	$5,381		---		$5,381	
FUND EQUITY:						
FUND BALANCES:						
UNASSIGNED	$1,393		---		$1,393	
RESERVED FOR CAPITAL PROJECTS	---		($19,657)		($19,657)	
TOTAL LIABILITIES & FUND EQUITY	 	$11,404 		 	$0 		 	$11,404 	

1

SCENIC HIGHWAY
COMMUNITY DEVELOPMENT DISTRICT
GENERAL FUND
Statement of  Revenues & Expenditures
For The Period Ending September 30, 2020

	ADOPTED
BUDGET	PRORATED BUDGET
THRU 09/30/20	ACTUAL
THRU 09/30/20	
VARIANCE	
REVENUES:					
DEVELOPER CONTRIBUTIONS	$113,178	$60,000	$60,000	$0	
TOTAL REVENUES	$113,178	$60,000	$60,000	$0	
EXPENDITURES:					
ADMINISTRATIVE:					
SUPERVISORS FEES	$12,000	$12,000	$5,800	$6,200	
FICA EXPENSE	$918	$918	$0	$918	
ENGINEERING	$15,000	$15,000	$0	$15,000	
ATTORNEY	$25,000	$25,000	$11,828	$13,172	
MANAGEMENT FEES	$35,000	$35,000	$35,000	($0)	
INFORMATION TECHNOLOGY	$1,500	$1,500	$3,275	($1,775)	
TELEPHONE	$300	$300	$0	$300	
POSTAGE	$1,000	$1,000	$81	$919	
INSURANCE	$5,000	$5,000	$5,125	($125)	
PRINTING & BINDING	$1,000	$1,000	$120	$880	
LEGAL ADVERTISING	$10,000	$10,000	$5,990	$4,010	
OTHER CURRENT CHARGES	$5,000	$5,000	$0	$5,000	
OFFICE SUPPLIES	$625	$625	$22	$603	
TRAVEL PER DIEM	$660	$660	$0	$660	
DUES, LICENSES, & SUBSCRIPTIONS	$175	$175	$175	$0	
TOTAL ADMINISTRATIVE:	$113,178	$113,178	$67,416	$45,762	
					
TOTAL EXPENDITURES	$113,178	$113,178	$67,416	$45,762	
					
EXCESS REVENUES (EXPENDITURES)	$0		($7,416)		
					
FUND BALANCE - BEGINNING	$0		$8,809		
					
FUND BALANCE - ENDING	$0		$1,393		

2

SCENIC HIGHWAY
COMMUNITY DEVELOPMENT DISTRICT

CAPITAL PROJECTS FUND
Statement of Revenues & Expenditures
For The Period Ending September 30, 2020

	ADOPTED
BUDGET		PRORATED BUDGET
THRU 09/30/20		ACTUAL
THRU 09/30/20	
VARIANCE	
REVENUES:							
INTEREST		$0		$0	$0	$0	
TOTAL REVENUES		$0		$0	$0	$0	
EXPENDITURES:							
CAPITAL OUTLAY		$0		$0	$1,694	($1,694)	
CAPITAL OUTLAY - COST OF ISSUANCE		$0		$0	$102	($102)	
TOTAL EXPENDITURES		$0		$0	$1,796	($1,796)	
							
EXCESS REVENUES (EXPENDITURES)		$0			($1,796)		
							
FUND BALANCE - BEGINNING		$0			($17,861)		
							
FUND BALANCE - ENDING		$0			($19,657)		

3

SCENIC HIGHWAY
Community Development District

	Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total	
REVENUES:														
DEVELOPER CONTRIBUTIONS	$0	$20,000	$0	$0	$20,000	$0	$0	$0	$0	$0	$0	$20,000	$60,000	
TOTAL REVENUES	$0	$20,000	$0	$0	$20,000	$0	$0	$0	$0	$0	$0	$20,000	$60,000	

EXPENDITURES:														
ADMINISTRATIVE:
SUPERVISORS FEES	
$800	
$1,000	
$0	
$800	
$800	
$800	
$0	
$800	
$0	
$0	
$800	
$0	
$5,800	
FICA EXPENSE	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
ENGINEERING	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
ATTORNEY	$2,361	$546	$690	$3,167	$514	$1,141	$532	$1,628	$766	$483	$0	$0	$11,828	
MANAGEMENT FEES	$2,917	$2,917	$2,917	$2,917	$2,917	$2,917	$2,917	$2,917	$2,917	$2,917	$2,917	$2,917	$35,000	
INFORMATION TECHNOLOGY	$75	$75	$75	$75	$75	$75	$75	$75	$75	$75	$2,450	$75	$3,275	
TELEPHONE	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
POSTAGE	$1	$20	$43	$0	$7	$3	$0	$1	$5	$2	$0	$1	$81	
INSURANCE	$5,125	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$5,125	
PRINTING & BINDING	$0	$26	$35	$2	$19	$24	$5	$0	$1	$0	$0	$8	$120	
LEGAL ADVERTISING	$1,743	$301	$276	$272	$280	$35	$459	$680	$0	$625	$1,319	$0	$5,990	
OTHER CURRENT CHARGES	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
OFFICE SUPPLIES	$0	$5	$3	$3	$0	$3	$3	$0	$3	$0	$0	$3	$22	
TRAVEL PER DIEM	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
DUES, LICENSES, & SUBSCRIPTIONS	$175	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$175	
TOTAL ADMINISTRATIVE	$13,197	$4,889	$4,039	$7,235	$4,611	$4,997	$3,990	$6,101	$3,767	$4,101	$7,486	$3,002	$67,416	
														
TOTAL EXPENDITURES	$13,197	$4,889	$4,039	$7,235	$4,611	$4,997	$3,990	$6,101	$3,767	$4,101	$7,486	$3,002	$67,416	
														
EXCESS REVENUES/(EXPENDITURES)	($13,197)	$15,111	($4,039)	($7,235)	$15,389	($4,997)	($3,990)	($6,101)	($3,767)	($4,101)	($7,486)	$16,998	($7,416)	

4

Scenic Highway Community Development District Developer Contributions/Due from Developer

Funding
Request	Prepared
Date	Payment
Received	
Check/Wire	Total
Funding	General
Fund	General
Fund	General
Fund	Over and
(short)	
#		Date	Amount	Request	Portion (FY19)	Portion (FY20)	Portion (FY21)	Balance Due	
1	3/6/19	5/20/19	$ 20,000.00	$ 20,000.00	$ 20,000.00	$	-	$	-	$	-	
2	7/10/19	8/21/19	$ 20,000.00	$ 20,000.00	$ 20,000.00	$	-	$	-	$	-	
3
FY20	9/27/19	11/4/19	$ 20,000.00	$ 20,000.00	$ 20,000.00	$	-	$	-	$	-	
1	11/5/19	12/24/19	$ 20,000.00	$ 20,000.00	$	-	$	20,000.00	$	-	$	-	
2	2/25/20	3/20/20	$ 20,000.00	$ 20,000.00	$	20,000.00	$	-	$	-	

3	9/11/20	9/22/20

$ 25,381.00

$ 25,381.00

$	20,000.00	$

5,381.00	$	-

Due from Developer	$ 125,381.00	$ 125,381.00	$  60,000.00	$	60,000.00	$	5,381.00	$	-

Total Developer Contributions FY20	 $	60,000.00 

5